Privacy Policy

Last updated May 31, 2024

This privacy notice for Quill Notes, Inc ("we," "us," or "our"), describes how and why we might collect, store, use, and/or share ("process") your information when you use our services ("Services").

Questions or concerns? Reading this privacy notice will help you understand your privacy rights and choices. If you do not agree with our policies and practices, please do not use our Services.

SUMMARY OF KEY POINTS

• What personal information do we process? When you visit, use, or navigate our Services, we may process personal information based on how you interact with us.
• Do we process any sensitive personal information? We do not process sensitive personal information.
• Do we receive any information from third parties? We do not receive any information from third parties.
• How do we process your information? We process your information to provide and improve our Services, communicate with you, for security and fraud prevention, and to comply with law.
• In what situations and with which parties do we share personal information? We may share information in specific situations with third parties.
• How do we keep your information safe? We have security measures in place to protect your personal information, but we cannot guarantee complete security.
• What are your rights? Depending on your location, applicable privacy law may grant you rights regarding your personal information.

1. WHAT INFORMATION DO WE COLLECT?

Personal information you disclose to us

We collect personal information that you voluntarily provide when you register on the Services or contact us. This may include:

• email addresses
• product usage metrics

Payment Data

We may collect data necessary to process your payment for purchases. All payment data is stored by Stripe.

Information automatically collected

Some information, like your IP address and device characteristics, is collected automatically when you use the Services. This includes:

• Log and Usage Data. Service-related information automatically collected when you access or use our Services.

2. HOW DO WE PROCESS YOUR INFORMATION?

We process your personal information for a variety of reasons, including:

• Facilitate account creation and login.
• Deliver requested services.
• Analyze usage trends to improve Services.
• Protect individual interests as necessary.

3. WHAT LEGAL BASES DO WE RELY ON TO PROCESS YOUR INFORMATION?

We only process your personal information when we have a valid legal reason, such as:

• Consent. When you give us permission to use your personal information.
• Performance of a Contract. When it is necessary to fulfill our contractual obligations to you.
• Legitimate Interests. When processing is necessary to achieve our legitimate interests.

4. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?

We may share your personal information during business transactions, such as mergers or acquisitions.

5. HOW DO WE HANDLE YOUR SOCIAL LOGINS?

Using a social media account to register gives us access to certain profile information about you, such as your name and email address.

6. HOW LONG DO WE KEEP YOUR INFORMATION?

We retain personal information only as long as necessary for the purposes outlined in this notice.

7. HOW DO WE KEEP YOUR INFORMATION SAFE?

We implement reasonable security measures to protect your personal information, though we cannot guarantee complete security.

8. DO WE COLLECT INFORMATION FROM MINORS?

We do not knowingly collect data from children under 18 years of age.

9. WHAT ARE YOUR PRIVACY RIGHTS?

In certain regions, you have rights under data protection laws, including:

• The right to request access to your personal information.
• The right to request rectification or erasure.

10. CONTROLS FOR DO-NOT-TRACK FEATURES

We do not currently respond to Do-Not-Track signals from browsers.

11. DO UNITED STATES RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?

California, Colorado, and Virginia residents have specific rights regarding personal information, but these laws do not apply to Quill Notes.

12. DO WE MAKE UPDATES TO THIS NOTICE?

We may update this privacy notice to remain compliant with relevant laws.

13. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?

If you have questions or comments about this notice, you may email us at privacy@quillmeetings.com or contact us by post at:

Quill Notes, Inc 2261 Market Street STE 5512 San Francisco, CA 94114 United States

14. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?

You may have the right to request access to, change, or delete your personal information by emailing us.

15. USE OF THE MOBILE APP AND SHARED MEETINGS FUNCTIONALITY

Using our mobile app for sharing and syncing indicates your consent for Quill to store encrypted copies of your transcripts and audio.